Policies

Savery Library Mission Statement

The mission of Savery Library is to provide students, faculty and staff with the resources and opportunities to support the mission and goals of Talladega College by selecting, acquiring and maintaining materials in all formats. Exemplary leadership in accessing, using, and evaluating the library's program is a commitment strongly valued for maintaining a quality academic support unity for all patrons.

Unifying Principles

In our interactions with students:

• We believe the students should be treated with professionalism and respect.
• We believe the library should be accessible to everyone.
• We believe the library should provide an environment conducive to learning and productive work.
• We believe in promoting library literacy.
• We believe in the use of plain, simple language.

In our interactions with colleagues:

• We will endeavor to apply the above principles.
• We will endeavor to understand each other's work and recognize each other's areas of expertise.
• We will endeavor to foster a team approach to meeting the
• challenges of our work.
• We will endeavor to operate under the principles of consensual decision making.

Code of Ethics

The statements which follow set forth the ethical obligations of individuals as Savery Library staff members:

1. To maintain the principles of the ALA Library Bill of Rights and the Freedom to Read Statement.
2. To maintain the principles of the Savery Library mission statement and unifying principles.
3. To understand and execute the policies of the college and library, and to express in a positive manner any concern or objection with the policies, philosophy or programs of these institutions.
4. To maintain an objective and open attitude of understanding, courtesy, and concern for the patrons' needs.
5. To protect the essential confidential relationship which exists between a library user and the library.
6. To serve all patrons equally according to their needs.
7. To make the resources and services of the library known and easily accessible to all current and potential users.
8. To avoid any possibility of personal financial gain at the expense of the employing institution.
9. To be aware of the obligations of employment and of what constitutes abuse of working conditions and benefits.
10. To acknowledge the importance of the work done by all staff in all divisions of the Library.
11. To maintain a sense of loyalty, respect, and cooperation in our relationships with fellow staff members.
12. To carry out assignments so that fellow staff members need not assume added responsibilities, except in times of emergency.
13. To share knowledge, experience, and expertise with others.
14. To use the resources of the library and college in an efficient and economical manner, consistent with the best service to the library user.
15. To use care and discretion to distinguish between private actions and speech, and those actions and speech which are taken in the name of the institution. This policy should be interpreted as consistent with the rights of an individual to take part in public debate, and to engage in social or political activity.

Purpose and Goals

In support of the stated goals and objectives of Talladega College, the library has developed a unified program of library-media resources and services. The purpose of this program is to enhance instruction and learning in a manner consistent with the philosophy and curriculum of Talladega College.

The goals of the Library are:

• To provide organized collections of print and non-print resources which will meet institutional and instructional requirements as well as the individual needs of students.
• To create an environment in which resources are made readily accessible, not only through the provision of appropriate facilities, furnishings, equipment, and supplies, but particularly through the provision of adequate staff.
• To facilitate learning and community services by providing services, resources, and facilities which encourage and stimulate individualized instruction, independent study, and effective use of resources by students, faculty, and the community.

Diversity Statement

Talladega College Savery Library recognizes its exceptional role in promoting diversity within the college and our local and global community. The Library cultivates and encourages diversity and multiculturalism through its collections, programs, services, and human resources. The Library:

• understands the value of diverse co-existence and interdependence.
• actively works towards an environment of respect.
• fosters a spirit of fairness and tolerance for human differences.

The library ensures all users equal access to its collections and services. The Library's work environment and ethic reflects inclusive and participatory practices, as well as the responsibility for preventing bias and insensitivity. We work towards equal access without regard to:

The Library addresses diversity in 4 interrelated contexts:

1. the workplace environment
2. the library environment
3. the learning environment
4. the cultural and social environment

The workplace environment

We value and promote diversity amongst coworkers, which encourages creativity, debate, innovation, and organizational progress. To accomplish these goals, we encourage diverse hiring and promotion, and foster respectful and participatory communication and collaboration.

The library environment

We value and promote diversity as a library and as library professionals. To accomplish these goals, we encourage and promote:

• access to information services.
• variety and scope of material and services.
• flexibility and adaptability of materials and services.
• elimination of technical, administrative and system barriers.
• reflection and promotion of multiple viewpoints, world views and perspectives in the library's collections and services.

The learning environment

We value and promote diversity among all library users, including students, faculty, staff, and community members. To accomplish these goals, we actively use methods and practices that emphasize a flexible and empathetic approach to each library user.

The cultural and social environment

We value and promote diverse lifelong learning and information literacy as pathways to an informed community. We value and promote cultural awareness and social responsibility as pathways to fostering an appreciation of a diverse world. To accomplish these goals, we actively use methods and practices that foster a diverse view of the world and its cultural and social environments.

Library Rules

NOTE: All rules are subject to change, and new rules may be added as needed.

Food and Drinks:

• Food is allowed in all parts of the library; however, please be respectful and clean up after yourself.
• Drinks are allowed in the library, but they must have a lid.

Noise:

• Please be respectful and try to speak with a quiet voice. You may not be studying, but others are.
• Only listen to music/watch videos (on any device) if you have headphones (used at a level only you can hear).
• The third floor is considered a quiet study area.  Users speaking loudly or using devices that can be heard by others will be asked to lower the volume of their conversations or devices and/or be asked to leave the area.
• Library staff reserve the right to ask persons who are noisy or disruptive to contain or reduce the noise. After a warning, staff may ask patrons to leave the library. In the event that patrons are not responsive to these requests, Campus Police may be called.
• Students, staff, and faculty are asked to report excessive noise to staff at the Circulation Desk on the main floor.

Mobile Phones:

• Cell phones are required to be set to vibrate or silent in the library. All conversations should be quiet and not disrupt others. If you are having a conversation or using a tone that disturbs others, you may be asked to leave the library.

Other:

• No tobacco use of any kind is permitted on the Talladega College campus.
• Students may visit websites such as Facebook and YouTube on the computers in the building, but they may be asked to move if someone needs the computer for academic purposes.

Code of Conduct

Savery Library serves the Talladega College community by providing an atmosphere conducive to research and study. In order to accomplish this, all Savery Library students, faculty, staff and community users are expected to abide by the rules established by the college. An extension of these ideals is reflected in this Code of Conduct. Individuals or groups who engage in an unacceptable and/or disruptive behavior may be asked to leave the building. If necessary, campus police will be contacted. The library staff is concerned about the safety of our patrons. Please contact a staff member if you need any assistance. Examples of unacceptable behavior and/or disruptive behavior include, but are not limited to:

• Creating a disturbance or behaving in a manner which interferes with normal use of the library (including rowdiness, noise, and offensive interpersonal behavior).
• Refusing to leave the building in a timely fashion at closing or remaining in the library building when requested to leave during emergency situations or drills.
• Being in an unauthorized area of a library building or being in the library building during hours it is not open to the public.
• Disruptive use of cell phones or other electronic devices in the library building.
• Verbal abuse; verbal assault or threat to do bodily harm; engaging in any form of mental or physical harassment.
• Fighting or otherwise acting in a disorderly manner.
• Acting as if under the influence of alcohol or drugs or engaging in any type of substance abuse.
• Damaging, defacing, stealing or misusing library materials, equipment, and property.
• Violating college and library rules regarding computer use.
• Stalking library staff and patrons.
• Violating rules concerning food, beverages, and tobacco products.
• Posting notices or leaving unsolicited materials anywhere other than designated bulletin boards.
• Failure to follow library circulation policies and procedures.
• Concealing library materials in the library for the exclusive use of an individual or group.
• Possessing a weapon or hazardous substance.
• Tampering with emergency mechanisms (fire alarms, opening emergency exits except in emergency situations).
• Engaging in sexual activity.
• Use of skateboards, inline skates or similar devices inside the library building.
• Bringing animals in the library unless they are certified assistance animals.
• Bringing bicycles into the library building.
• Violating the Code of Student Conduct.

Purposes and Goals of Collection Development

Collection development refers to the process of building and maintaining the library's collections. This collection development policy establishes the principles used by Talladega College librarians to evaluate, select, acquire, retain, and maintain information resources in electronic, print, and non-print formats. This collection policy reflects Talladega College and Savery Library’s missions and communicates the guiding principles for the collection not only to faculty, students, staff, and other interested persons, but also to those responsible for developing the collection.

The primary goal of the library's collection development efforts is to provide a collection supporting teaching and learning in Talladega College’s academic programs. The library also recognizes its responsibility to meet the research and professional development needs of faculty by providing access to specialized information sources.

As funding allows, Savery library also strives to provide the campus community with leisure reading materials representing diverse voices and that align with our strategic objective to nurture an engaged and inclusive community. We purposefully select works by authors and producers from diverse backgrounds to acknowledge and validate the perspectives of a wide range of human experiences and to use literature and film to stimulate cross-cultural engagement.

Using qualitative and/or quantitative assessment measures, librarians are responsible for monitoring the strengths and weaknesses of the collections supporting academic programs in their liaison areas and for setting priorities for these collections. It is expected that librarians will work with faculty in their subject areas to recommend appropriate library materials and that academic departments will involve librarians in collection analysis and development for proposed new programs and courses as well as for departmental program reviews. Ultimate responsibility for the library's collection rests with the library director.

Selection Policies

Selection of materials is a continuous process affected by Talladega College’s changing curriculum as well as the availability of new materials. The primary criteria for selection are the extent to which the material is relevant to the curriculum, how it improves the overall library collection, and how it enhances access to information. The general policy for selection applies equally to all types of materials being considered for the library's collection.

General Policies for Selecting Materials

Standards and Ethical and Legal Principles

The library supports the statements on collections adopted by the American Library Association's Association of College and Research Libraries and articulated in the "Standards for Libraries in Higher Education."

Intellectual Freedom and Censorship

The library recognizes that free access to ideas and full freedom of expression are fundamental to the educational process. Accordingly, the library purchases materials that represent a wide variety of viewpoints. To this end, the library subscribes to and complies with the Intellectual Freedom Statements and Policies of the American Library Association, including but not limited to the American Library Association Library Bill of Rights.

Selection of materials does not imply endorsement of the contents or the views expressed in those materials.

Individuals or groups questioning the appropriateness of material in the collection are referred to the library’s director.

Diversity

Informed by the Association of College & Research Libraries’ Diversity Standards Toolkit, the library strives to collect information resources that “respectfully and effectively reflect peoples of all cultures, languages, classes, races, ethnic backgrounds, religions, and other diversity factors in a manner that recognizes, affirms, and values the worth of individuals, families, and communities…” (National Association of Social Workers Standards and Indicators for Cultural Competence).

Confidentiality

The Code of Ethics of the American Library Association establishes guidelines for the protection of library users' privacy and confidentiality rights. Following these guidelines, information about library materials recommended by library users will be kept confidential.

Copyright

The library complies fully with all the provisions of the U.S. Copyright Law (17 U.S.C.) and its amendments. The library supports the Fair Use section of the Copyright Law.

Accessibility

Selecting and acquiring resources and technologies that are accessible to all is a priority in our collection development procedures as stipulated in Savery Library’s Accessibility Policy.  

Guidelines for Selection of All Materials:

• Relevance to the curriculum, program learning outcomes, and institutional learning outcomes
• Evaluation in subject specific and standard library review sources
• Price/relative cost of material in relation to the budget and other available or needed material
• Accuracy and authoritativeness
• Intellectual content and scholarly worth
• Objectivity and suitability of content and format
• Timeliness and lasting value of content and format
• Strength of present holdings on the same or similar subject
• Quality, inclusivity, and diversity in the collection, including balanced presentations of controversial issues
• Where materials have a geographical focus, materials relating to Talladega, surrounding communities, Alabama, and the South
• Demand as evidenced by frequency of purchase or interlibrary loan borrowing requests for material on the same or similar subject or of similar copies
• Holdings of other libraries in appropriate resource sharing networks

Considerations for Selection of Specific Types and Formats of Materials:

• The preference for print format is in transition. Currently, both print and ebook format are selected to include in the circulating collection. As Talladega College offers some online courses and has launched fully online academic programs, librarians will strive to collect digital formats to support remote learners. Electronic format is the preferred format for abstracts and indexes, periodical publications, and reference sources.
• We strive to ensure that documents and forms digitized or hosted by the library are accessible, or can be made accessible to students, faculty, and staff upon request, if the modified formats and accommodations are “reasonable,” and do not “fundamentally alter” the library’s services, and do not place an “undue burden” on the library.
• Duplicates are not selected unless warranted by heavy usage of copies already held by the library.
• In addition to English-language material, materials in other languages are added to the library collection as space and funding allows. Basic language tools such as foreign language dictionaries and phrase books are collected for general reference needs.
• Gifts are added to the collection based on the same selection criteria used for purchased materials.
• Textbooks and manuals are not purchased or added to the collection unless they have earned a reputation as core resources in their fields or are the only or best sources of information on a particular topic.

Special Collections

Savery Library maintains special collections outside of the Talladega College Historical Collections (“the Archives”) but does not actively collect these items due to our mission focus, budgeting constraints, and lack of appropriate storage and preservation facilities for these materials.

Collection Maintenance

Location of Materials

Information resources purchased with library funds and gifts to the library become part of the library collection and are housed in the Savery Library facilities. Access to electronic information is provided through the library website and complies with licensing agreements and accessibility standards.

De-Selection

De-selection of library materials, the process of removing items from the collection, is essential for the maintenance of an active, academically useful library collection. De-selection provides quality control for the collection by the elimination of outdated, inaccurate, and worn-out materials. Librarians are responsible for conducting ongoing de-selection efforts to maintain the quality of the collection. Consultation with faculty in their areas of collection responsibility is encouraged. The same guidelines used for selection of library materials provide the underlying principles for de-selection.

Conservation, Preservation, and Replacement

Librarians and other library personnel determine actions to be taken with damaged and worn materials. The library maintains a disaster plan that designates procedures for the initiation of action should an emergency arise involving the library's collection.

Access/Ownership Statement

The library maintains a cost-effective combination of owning traditional collections and providing access to licensed materials to best support the needs of the Talladega College community. Integrating access as a part of the collection development policy offers advantages to the library as an information provider. The developments in electronic information systems make it possible for libraries to collect and organize, and provide access to resources through cooperative collection development, demand driven acquisition programs, and resource sharing. When it is determined that access on demand is more economically feasible in terms of storage, projected use, and cost, this option enhances the library's ability to expand the information base available to its primary users.

Resource Sharing and Cooperative Collection Development

The library is committed to resource sharing and cooperative collection development. Resource sharing encourages the exchange of materials among participating libraries for the mutual benefit of all parties. The library is an active participant in local, state, regional, and international resource sharing networks and works with its resource sharing partners to establish cooperative collection development programs that will benefit all libraries involved.

Collection Development Policy Evaluation

The Collection Development Policy is reviewed as part of the regular library program review process by the librarians as necessary.

Library Accessibility

Savery Library is committed to providing services and resources that are available to everyone in our community. However, Savery Library, built in 1939, is on the National Register of Historic Places and the Alabama Register of Landmarks and Heritage, and has had no major alterations since then.

Building Accessibility

The library main entrance can be accessed from across Swayne Hall, just to the north of the Administrative Quad. The handicap-accessible entrance is located on the first floor at the back of the building. Handicap parking is in the parking lot next to the library building.

Restrooms

Accessible restrooms are available on the first floor of the library.

Desktop Computers

The computer lab is located on the first floor of the library, near the handicap-accessible entrance, in Room 106.

Printing

Print-on-demand is available via an email inbox monitored by library staff. A printing station is in the computer lab on the first floor.

Scanning

Scanners have accessibility features including the option to scan as searchable PDF file (OCR).

Study Areas

An accessible classroom and study space are available on the first floor of the library.

Web Accessibility

Savery Library follows WCAG standards and regularly tests online interfaces. We are working towards universal access, but there may be some gaps. If you are unable to access an online resource due to a disability, please contact the systems librarian.

External Websites and Applications

Library websites may link to websites and/or applications that are not part of the college’s domain. External websites and/or applications that are used to access college services, programs and/or activities by the public must be accessible.

In the event that the library receives notice that an external website or application used to access services, programs, and/or activities is not accessible, the library will contact the host of the external website to report accessibility issues and work toward their resolution; and will provide equally effective alternative access to the services, programs and/or activities until accessibility issues are resolved.

Library Databases

VPAT Statements

The inaccessibility of many library electronic resources makes providing equal access to information for all library users a difficult task. Purchasing and subscribing to inaccessible library e-resources goes against Savery Library’s commitment to enhancing equitable environments for research, learning, and working. As part of the Libraries' commitment to equitable service and access to our patrons, we have tested all e-resources in our collection.

The circulation desk is located on the second floor of Savery Library.

Privileges are granted to all currently enrolled students, faculty, and staff of Talladega College, with a campus ID card.

Alumni and citizens of the community may also check out items with a driver’s license and proof of residence, dated within the past 30 days, with the individual’s name on the item. This will enable the staff to create an account for the individual in our circulation system.

Most of the items in the library circulate, including classrooms and study spaces. However, reference items, textbooks, and archival items do not circulate. 

To renew an item, please call the circulation desk at (256) 761-6284 with your patron account number and the book title(s).

Books, DVDs, Audiobooks

Loan periods:

• Students: 2 weeks
• Faculty: 3 weeks
• Staff: 3 weeks
• Alumni: 2 weeks
• Citizens: 2 weeks

Renewals:

• Students: 2 per item
• Faculty: 3 per item
• Staff: 3 per item
• Alumni: 2 per item
• Citizens: 2 per item

Item cannot be renewed if it is reserved by another individual.

Classrooms and Study Spaces

Loan periods:

• Students: 2 hours
• Faculty: 4 hours
• Staff: 4 hours
• Alumni: 2 hours
• Citizens: 2 hours

Renewals for classrooms and study spaces are unlimited, as long as the space is not reserved by another patron.

Fines and Fees

Any lost materials should be reported to the library staff as soon as possible. If the book is lost, the individual must pay the current list price of the book. If the book is out-of-print, the current list price will be assessed at $25.00. Amazon.com is the vendor used to determine the current list price for books.

Reserves

Reserve materials are those selected by the faculty for special assignments, or because the materials are in short supply. They are housed behind the circulation desk under the name of the faculty member reserving them. All reserve materials must be used in the library. In case of high demand, use will be limited to two hours.

Non-circulating Items

Reference books, periodicals, newspapers, textbooks, and reserve items may not be checked out or leave the library.

Computer and Internet Use Policy

*WiFi is available for anyone on campus. Signs are posted throughout the building with the access information.*

Users are prohibited from:

Viewing Inappropriate or Unlawful Content

Content that is fraudulent, harassing, embarrassing, sexually explicit, profane, obscene, intimidating, discriminatory, hostile, suggestive, defamatory, or otherwise unlawful or inappropriate may not be downloaded or sent by e-mail or any other form of electronic communication (such as Internet postings, newsgroups, chat groups, voice mail, paging system, music, graphic and video files, etc.) or displayed on or stored in any Talladega College IT Resource. The Internet is a worldwide network of computers that contains millions of pages of information, some of which may contain offensive or inappropriate material.

Circumventing Established Security

Users may not attempt to circumvent Talladega College data protection measures or attempt to uncover security loopholes.  Users may not gain or attempt to gain unauthorized access to restricted areas or files on Talladega College Information Technologies.  Users should not tamper with any software protections or restrictions placed on computer applications, files or directories. Users must immediately report suspected network, hardware or software vulnerabilities. Users will not attempt to demonstrate or exploit suspected security vulnerabilities. Users may not download or use any unauthorized security or “hacker” tools or devices.

Violating Network Security

Users will not conduct network mapping, discovery, port scans, traffic analysis, traffic logging or any other information gathering/discovery technique from any Talladega College Information Technologies device unless that action is specifically authorized in their normal duties and responsibilities and approved by the Talladega College IT Department. 

In order to enforce these policies, the Information Technology Department may:

Implement Additional Security Measures: 

The Talladega College IT Department reserves the right to impose additional security restrictions and procedures in the future as necessary.

Monitor Internet Use:

Monitoring includes, without limitation, any activity performed on a Talladega College Information Technology Resource including Internet Sites visited, material uploaded/downloaded by Users to/from the Internet, and email sent and received by users.

Computer Lab Policy

It is expected that the computer lab will maintain a quiet, library-like atmosphere so the patrons can use their time productively and with few distractions.  Although students are sometimes required to work in groups for some class projects and need to talk among themselves, this must be done in a controlled manner.  If there are groups in the lab doing projects, enforcing the quiet policy may be more difficult, but still needs to be done.  In addition, groups of students are not allowed to remove chairs from operational workstations in order to gather around one computer.

• Patrons may use the computers to check e-mail and to browse the Internet for personal use as long as computers are available for academic use.  If computers are needed for academic use, patrons doing personal work will be asked to leave.
• Listening to music or watching videos without headphones is strictly prohibited.
• All cellphones are to be turned to quiet mode while in the lab.
• At no time should computer users attempt to alter any software or hardware settings, attempt to breach computer security or damage equipment in any way.
• All computers will be signed off 30 minutes prior to the library’s closing.

Borrowing from Other Libraries

Materials that are not located in Savery Library and cannot be accessed through available databases may be secured through interlibrary loan for all faculty, staff, and students. 

The Library is responsible for compliance with the copyright law (Title 17, U.S. Code) and its accompanying guidelines, and shall inform its users of the applicable portions of the law.

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Delivery time depends upon the availability of the item. When the requested material is received, the borrower will be notified via e-mail and by telephone. Requested material is the responsibility of the borrower. Materials must be picked up and returned to the Circulation Desk.

Distance Education students may request Interlibrary Loan materials be mailed to their homes. The item will first be delivered to Savery Library and then mailed from the campus mailroom to the address on file in the registrar's office for the student. The requesting student will be held to the library's circulation policy.  

Lending to Other Libraries

Any library may request materials from Savery Library.

There are no interlibrary loan charges for books or photocopies.

The Talladega College interlibrary loan policy regarding charges, loan periods, etc., is available to potential borrowers via the OCLC TAL Directory and subject to change at any time.

In accordance with standard practice and national guidelines, the borrowing library is responsible for replacing any lost item. This is true if the loss occurs through patron negligence or due to losses in the mail.

Savery Library collects materials of enduring historical value in relation to Talladega College to advance the research, teaching, and instruction mission of Talladega College.

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, archives and libraries are authorized to furnish a photocopy or reproduction of materials. One of these specified conditions is that the photocopy or reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. Talladega College reserves the right to refuse a photocopy or reproduction request if, in its judgment, fulfillment of the request would violate copyright law.

Talladega College does not charge permission fees for using materials in our collections; however, Talladega College does reserve the right to grant or deny permission to publish copyrighted information obtained from the Talladega College Historical Collection. In the event that the copyright is not owned by Talladega College, the College requests that proper acknowledgment, i.e. citation, be given in publication, and researchers are encouraged to perform due diligence concerning copyright before publication.

In all instances, researchers/licensees agree to indemnify and hold harmless Talladega College, the Talladega College Historical Collection, and its agents against all claims, demands, costs, and expenses, including, without limitation, legal fees, incurred as a result of alleged or actual copyright infringement or any other legal or regulatory cause of action arising from the use of the Collection’s materials.

Permissions for Commercial Publication:

Unless otherwise specifically provided elsewhere in this document, no image licensed for use on a cover of a publication may be used for promotional or advertising purposes without the express permission of Talladega College Historical Collection and the payment of additional fees. All fees and expenses payable under this agreement are required irrespective of whether purchaser makes actual use of the images or the licenses to use them. Unless specifically provided elsewhere in this document, no reprint, republication, or other secondary reproduction usages may be made, and usage rights are granted only for one-time, English-language North American editorial print editions of the publication.

For print-on-demand books, we will allow ONE-TIME NON-EXCLUSIVE WORLDWIDE ENGLISH LANGUAGE PRINT RIGHTS FOR A PERIOD OF FIVE (5) YEARS FROM THE FIRST PUBLICATION (PRINT RUN=UP TO 3,000). The front cover use fee is $450. There is a surcharge ($150 per image) to use the images in e-book format for a period of up to five (5) years only. All images used online must be displayed at a maximum resolution of 72 dpi. All future editions, reprints, translations, or formats (including electronic media) must be negotiated separately. We require that two gratis copies of each book be sent to Talladega College upon publication.

Furthermore, no rights are transferred to purchaser unless and until Talladega College has received payment in full. The parties agree that any usage of any image without the prior permission of the Talladega College Historical Collection will be invoiced at three times the customary fee for such usage. Purchaser agrees to provide Talladega College with two (2) copies of each published use of each image no later than 60 days after the date of first publication of each use. If any image is published only in an electronic medium, purchaser agrees to provide Talladega College with an electronic tearsheet, such as a PDF facsimile or URL, of the published use of each such photograph, within fifteen (15) days of the date of first publication of each use.

Unless otherwise specifically allowed by Talladega College, all usage rights are limited to print media, and no digital usages of any kind are permitted. This prohibition includes any rights or privileges that may be claimed under §201(c) of the Copyright Act of 1976 or any similar provision of any applicable law.

Digital files may contain copyright and other information embedded in the header of the image file or elsewhere; removing and/or altering such information is strictly prohibited and constitutes a violation of the Copyright Act.

Overview

Savery Library’s Special Collections include rare books, manuscripts, maps, art, photographs, sound recordings, and other materials. Special Collections is committed to acquiring, processing, preserving, and making available primary sources and other rare materials that support the teaching and research missions of Talladega College. These collections are non-circulating, but patrons may consult the special collections librarian to access these materials. The specific protocols and procedures listed below are created to fulfill these objectives.

Access

Special Collections is committed to providing open and equitable access to its collections in accordance with legal requirements, privacy considerations, donor agreements, and institutional policies. For more information on access procedures for specific archival collections, please refer to the collection’s finding aid. All requests to view Special Collections materials must be submitted to the special collections librarian.

Use and Reproduction

Special Collections provides photocopying, photographic reproduction, and digitization services to researchers for a fee. All duplication is done by Special Collections staff.

Copyright

Researchers are responsible for using Special Collections physical and digital materials in conformity with United States copyright law as well as any donor restrictions and institutional policies accompanying the materials. Copyright for official College records is held by Talladega College. The library claims only physical and digital ownership of many collections. For more information about copyright policy, please visit: Copyright Law of the United States (Title 17).

Brief Summary of Reading Room Protocol

• Check in at the circulation desk.
• Paper, pencils and gloves are provided at the reading room desk. Pens are not permitted.
• Request forms should be filled out completely before materials are retrieved.
• Food and drinks are not permitted.
• Cell phones should be placed in a silent or vibrate position.
• Visitors under the age of 15 must be accompanied by a parent or guardian to use the collections.

Research Protocol

Special Collections is committed to providing the best possible service to all its patrons. We prefer to receive research requests either through our Research Request form available on the Savery Library website or via email to tcarchives@talladega.edu. We do, however, also take questions over the telephone at (256) 761-6284.

We respond to research requests in the order that they are received. Please keep in mind that we receive numerous requests and we have limited staffing who work in this area. We appreciate your patience.

Reproduction Services and Associated Fees

Special Collections provides photocopying, photographic reproduction, and digitization services to researchers for a fee.

Reproduction for research purposes is permitted, and we reserve the right to decline photocopying, photographic reproduction, and digitization orders for collections materials due to copyright, confidentiality, or condition.

We reserve the right to limit the use of our collections for commercial purposes. Formal permission is required for any commercial use or publishing/broadcasting for commercial or non-commercial purposes.

Photocopying

All copies are made by staff, with attention to handling of rare materials. We reserve the right to refuse photocopy service based on condition, confidentiality or copyright.

Imaging and Digitization

All requests for digitization should be made to the special collections librarian. If the image is for publication, an application to publish is also required, and may require an additional commercial use fee. Standalone requests are also provided if you have digitization needs that don’t require publishing permission or are seeking permission to publish items you don’t need to have digitized (i.e., items you’ve previously requested and received).

Donating to the Collection

• Prospective donors to Special Collections should consult Savery Library’s general policies on collections and gifts to familiarize themselves with Savery Library policies. Items offered for donation to Special Collections may be a better fit for the main collection. The final decision as to where items best belong rests with library administration.
• Staff will evaluate items offered for donation based on their content and condition.
• Prospective donors must submit an inventory or description of the items prior to their examination by Savery Library staff.
• Prospective donors must identify copyright holders of the materials or show they have made a good faith search to identify them.
• At the time of donation, donors who are not the copyright holders of collections which contain mostly copyrighted materials must provide a license from the copyright holder(s) granting permission to digitize donated materials to provide access online and to researchers.
• At the time of donation, donors who are the copyright holders must convey the copyright or grant permission to Savery Library to digitize materials to provide access online and to researchers.
• Releases are required from the performers of musical, dramatic, or other artistic productions and from interviewers and subjects of oral histories granting permission to provide access online and to researchers.
• Donors of manuscripts, personal papers, rare books, maps, photographs or other graphic materials, and materials related to Talladega College should contact:

Special Collections Librarian
Savery Library
Talladega College
627 Battle Street W
Talladega, Alabama 35160
(256) 761-6284

tcarchives@talladega.edu

Since the founding of Talladega College, Savery Library collections have been enriched by generous donations of books and other materials. Savery Library welcomes such donations when they support the College’s mission of teaching, research, and service.

Terms of Acceptance

Donations are evaluated by the same standards used to evaluate new additions to the collections. Donated materials that do not meet Savery Library’s criteria may be sold or discarded. Upon receipt, all donations become the property of Savery Library, which reserves the right to retain or reject donation materials and to determine location and conditions of use.

Donation Guidelines

Savery Library generally does not accept the following materials:

• Duplicates of materials already in the Libraries’ collections
• Scientific and technical materials more than 10 years old, unless of historical significance
• Outdated media formats

Acknowledgements

Requests for memorial inscriptions on bookplates will be accommodated whenever possible. Bookplates are generally not added to donations in Special Collections.

Tax Information and Appraisals

The library cannot appraise donations made to it. Donations may be considered non-cash donations under IRS regulations; however, these regulations are complex and donors may wish to consult a tax, legal or accounting professional. IRS regulations and Talladega College policies prohibit the library from providing appraisals or from advising on appraisals of gifts. Donors may wish to read IRS Publication 526, Charitable Contributions and/or IRS Publication 561 Determining the Value of Donated Property, and/or consult with an attorney or an accountant. Donations offered to Special Collections require discussion in advance of applicable conditions and donors should contact Special Collections prior to making a donation. Resources that may be of use to donors include:

• The American Library Association’s Rare Books and Manuscripts webpage contains helpful information for identifying and valuing rare and old materials along with tips for locating booksellers who perform appraisals. http://www.rbms.info
• Membership Directory, Antiquarian Bookseller’s Association of America (ABAA), ABAA HQ, 20 West 44th Street, New York, NY 10036 (212) 944-8291 http://www.abaa.org
• American Society of Appraisers, http://www.appraisers.org/FindanAppraiser/FindAnAppraiser.aspx